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Intern Program Coordinator — Cebu
A part-time gig role for a recent graduate or early-career professional who wants to own a real program, work directly with the founder of IKAROS, and build something that compounds. **About IKAROS** IKAROS is a Dubai-based experiences and events production house. We design and deliver cultural programming, training, and visitor experience operations for institutions, museums, and major destination clients across the GCC, Asia, and the Philippines. We are setting up our Cebu internship program to bring early-career talent into our work. This role is the person who runs that program. **The Role** Coordinate the IKAROS internship program in Cebu. Build relationships with university OJT and practicum offices. Source and screen candidates for our intern openings. Handle onboarding logistics and program documentation. Keep the operation running cleanly while the founder focuses on production and clients. This is output-based, not hours-based. You set your own schedule. You report on what you delivered, not when you sat at your desk. **The Engagement** - **Structure.** Per-scope gig, not employment. - **Commitment.** Approximately 20 hours per week when active on a scope. - **Payment.** 20% upfront on scope agreement, 80% on completion against acceptance criteria. - **Continuity.** Scope by scope. Strong work earns the next scope. No fixed contract length. You invoice per scope. You use your own laptop, set your own schedule, and remain free to take other clients. The structure rewards delivery and respects your time. **How Each Scope Works** - **Scope agreement.** Deliverables, timeline, fee, and acceptance criteria are agreed in writing before any work begins. - **20% upfront.** Paid on agreement. This is your signal to begin. - **Execution.** You work to the agreed deliverables on your own schedule, with founder access for questions and check-ins as needed. - **Acceptance.** On completion, you submit deliverables. The founder reviews against the pre-agreed acceptance criteria. Revisions, if any, are scoped and addressed. - **80% on acceptance.** Once the scope meets the agreed criteria, the remaining 80% is released. - **Next scope.** If the work is good, the next scope is offered. If either side wants to pause, the relationship pauses cleanly with no obligations on either end. **What You Will Do** - **Reach out to Cebu universities.** Coordinate with OJT and practicum offices at USC, UC, UP Cebu, USJ-R, and other partner schools. Build the relationships that bring qualified interns into the IKAROS pipeline. - **Source and screen candidates.** Run the recruitment process for IKAROS intern roles across events, marketing, multimedia, and operations. Filter, shortlist, and present to the founder. - **Coordinate onboarding.** Set up new interns with the right access, documents, and brand orientation. Make their first week feel intentional. - **Maintain CHED-compliant documentation.** Internship plans, evaluations, and terminal reports. Aligned with CHED Memorandum Order No. 104, s. 2017. - **Report monthly.** One short report each month on pipeline, placements, university progress, and what is or is not working. **Who You Are** - **Recent graduate or 0 to 2 years of experience.** A degree in Psychology, Human Resources, Business, Communication, or a related field. - **Cebu-based.** Comfortable working remotely with occasional campus visits and meetings. - **Strong written English.** Most of your work is correspondence with university coordinators and candidates. The writing has to land. - **Self-directed.** No daily check-in. You manage your own time and report on outcomes. - **Curious and direct.** You ask before assuming. You write clearly. You do not need to be told twice. **Bonus Signals** - You completed your own OJT in the last two years. - You were active in a campus organization or student council. - You have a friend or contact at a Cebu university OJT office. - You have worked in events, hospitality, or media before, even briefly. **What You Get** - **IKAROS on your CV.** A Dubai-based experiences and events production house with regional reach. - **Direct mentorship from the founder.** Flat reporting line. No middle layer between your work and the person who will sign off on it. - **Real ownership.** You build the program. Decisions are yours to recommend and shape, not just to execute. - **Flexibility on your terms.** Roughly 20 hours per week when active on a scope, set on your own schedule. Compatible with another role, postgraduate study, or a parallel gig. - **Clean payment terms.** 20% upfront, 80% on acceptance. No chasing invoices. No mid-project ambiguity. - **A real path forward.** Strong delivery on early scopes leads to bigger scopes, recurring engagements, and consideration for paid full-time roles as IKAROS Cebu scales. References for any direction you take next. **How to Apply** Four steps. Designed to respect your time and ours. - **Step 01. Submit your application.** Fill the form below. CV, basic details, and a three-sentence note on why this gig. - **Step 02. Record a one-way video.** Four short questions, six minutes total. Record on your phone or laptop and submit a Loom, YouTube unlisted, or Google Drive link. - **Step 03. Founder review.** The founder personally reviews every submitted video within 72 hours. Shortlisted candidates are invited to a live call. - **Step 04. Live conversation.** A 30-minute video call with the founder. One round, no panel interviews. Decisions made within 48 hours after the call. **Your One-Way Video** Record one continuous video answering all four questions. State the question number before each answer. Total time should be under seven minutes. - **01. Introduce yourself in 60 seconds.** Who you are, what you have studied, and what kind of work energizes you. - **02. Walk us through one project, event, or program you have personally owned from start to finish.** What was the goal, what did you do, what was the outcome. (90 seconds) - **03. Imagine you are reaching out to a Cebu university OJT coordinator you have never met before, on behalf of IKAROS.** What is your first message and why. (90 seconds) - **04. Why this gig, at this stage of your career.** Be honest. The corporate answer is not the one we are looking for. (90 seconds) **Questions Candidates Often Ask** - **Is this remote or in-office?** Remote-first. You work from wherever suits you. Occasional in-person visits to university campuses or to meet IKAROS staff in Cebu when a scope requires it. - **How are scopes and fees decided?** Each scope is agreed in writing before work begins. The deliverables, the timeline, the fee, and the acceptance criteria are all defined upfront. No surprises on either side. - **What does acceptance criteria mean in practice?** Specific, observable conditions that must be met for a scope to count as complete. For example, a university outreach scope might define acceptance as: signed MOA pipeline tracker submitted, three documented outreach emails sent, and one recorded follow-up call. Acceptance is verified by the founder against the agreed list, not by feel. - **How does the 20 / 80 payment work?** 20% of the scope fee is paid on agreement, before work begins. The remaining 80% is paid on acceptance, once the deliverables meet the agreed criteria. You invoice IKAROS at each milestone. - **How many hours per week is realistic?** Around 20 hours per week when actively engaged on a scope. The work is output-based, so what matters is the deliverables, not the time at your desk. Some weeks will be lighter, others heavier as scopes progress. - **Why is this per-scope and not a regular job?** IKAROS Cebu is at an early stage. The per-scope structure lets us bring someone in cleanly, with clear deliverables and clear acceptance, without committing either side to a long-term arrangement before it is the right fit. Strong contributors move into recurring scopes and, in time, paid full-time roles as the company scales. - **Do I need experience to apply?** No. This role is designed for recent graduates or early-career candidates with up to two years of experience. Track record matters less than how you approach work. Clear thinking, written English, and ownership are the signals. - **What if I do not have a Loom or video tool?** Loom is free and takes 30 seconds to set up. You can also record on your phone and upload to YouTube as unlisted, or to Google Drive with a shareable link. Any of these works. - **When does the first scope start?** Typically within one week of signing. The first scope is usually small, around two to three weeks of work, designed to let both sides see if the fit is right before larger scopes follow.
AppSheet & Web Analytics Administrator — Part Time (Cebu)
ABOUT THE COMPANY IKAROS Intelligence LLC is an AI consultancy and technology company headquartered in Dubai. The company provides managed IT services, AI strategy, and digital operations for enterprise clients across the UAE. THE ROLE The AppSheet & Web Analytics Administrator provides remote application support and analytics services for a Dubai-based corporate client with approximately 100 users. You will manage low-code platform administration, implement and maintain web analytics, and provide overflow IT support alongside a dedicated IT Support Administrator. This is not a passive monitoring role. You own the platforms you manage. You identify configuration improvements, flag issues before they escalate, and keep systems aligned with business needs. CORE RESPONSIBILITIES AppSheet & Low-Code Platform Administration • Manage user access, permissions, and roles within AppSheet and similar platforms. • Perform minor configuration changes and maintain application settings. • Troubleshoot user-reported issues and liaise with development teams for complex bugs. • Document application workflows and maintain admin guides for end users. Web Analytics Implementation & Monitoring • Implement Google Tag Manager and Google Analytics across client web properties (one-time setup + ongoing maintenance). • Configure tracking tags, triggers, and variables aligned with business KPIs. • Monitor analytics data quality and troubleshoot tracking discrepancies. • Produce periodic analytics reports with actionable insights. Google Workspace Support (Overflow) • Assist the IT Support Administrator with user onboarding/offboarding during peak periods. • Support monthly user and license audits. • Handle domain status checks and website availability monitoring as secondary coverage. Weekly Monitoring & Reporting • Conduct weekly platform health checks across AppSheet and analytics tools. • Deliver consolidated weekly reports on platform status and analytics performance. • Escalate issues and recommend improvements proactively. TOOLS & PLATFORMS • AppSheet (primary) • Google Tag Manager & Google Analytics • Google Workspace Admin Console (secondary) • DNS and domain monitoring tools (secondary) REQUIREMENTS • Based in Cebu, Philippines. • 2+ years experience with Google Tag Manager and Google Analytics. • Hands-on experience with AppSheet, Power Apps, or similar low-code platforms. • Working knowledge of Google Workspace Admin Console. • Understanding of web tracking, tag management, and analytics reporting. • Strong English communication skills (written and verbal). • Available 20 hours/week with overlap during UAE business hours (1 PM–6 PM PHT). NICE TO HAVE • Google Analytics certification. • Experience with data visualization tools (Looker Studio, Data Studio). • Familiarity with HTML/CSS basics for tag implementation. • Experience supporting organizations with 50–100+ users. ENGAGEMENT TERMS • 2-week paid trial period, then monthly engagement. • Either party may end the engagement with 10 calendar days written notice. • Schedule: 20 hours/week, flexible within UAE overlap hours. • Compensation: PHP 25,000–35,000/month based on experience.
IT Support & Google Workspace Administrator — Part Time (Cebu)
ABOUT THE COMPANY IKAROS Intelligence LLC is an AI consultancy and technology company headquartered in Dubai. The company provides managed IT services, AI strategy, and digital operations for enterprise clients across the UAE. THE ROLE The IT Support & Google Workspace Administrator provides remote managed IT services for a Dubai-based corporate client with approximately 100 users. You will be the frontline of IT support operations — managing Google Workspace, handling DNS and domain health, supporting device migrations, and ensuring systems run smoothly. This is a hands-on technical role. You receive priorities and context. How you triage, resolve, and document is on you. CORE RESPONSIBILITIES Google Workspace Administration • Manage the Google Workspace Admin Console — user onboarding/offboarding, license audits, security policies. • Administer and monitor backup policies via Google Workspace Admin Console. • Conduct monthly user and license audits. Flag unused licenses and access anomalies. DNS, Domain & Website Monitoring • Perform basic DNS troubleshooting, domain status checks, and website availability monitoring. • Provide weekly monitoring reports on domain and website health. Device & Data Migration • Support individual device data migration during hardware replacement or upgrades. • Manage cloud-to-cloud and device-to-device data transfers for individual users. Browser & Endpoint Configuration • Configure and maintain standard browser profiles (extensions, bookmarks) across the organization. • Ensure endpoint configurations meet company standards. Documentation & Reporting • Maintain IT process documentation and user guides. • Deliver weekly monitoring reports and respond to support requests within defined SLAs. TOOLS & PLATFORMS • Google Workspace Admin Console (primary) • DNS management tools • Remote support and ticketing tools • Browser management and endpoint configuration REQUIREMENTS • Based in Cebu, Philippines. • 2+ years hands-on experience with Google Workspace Admin Console. • Solid understanding of DNS, domain management, and basic networking. • Experience with data migration (device-to-device, cloud-to-cloud). • Familiarity with IT ticketing and remote support workflows. • Strong English communication skills (written and verbal). • Available 20 hours/week with overlap during UAE business hours (1 PM–6 PM PHT). NICE TO HAVE • Google Workspace Administrator certification. • Experience supporting organizations with 50–100+ users. • Familiarity with AppSheet or other low-code platforms. ENGAGEMENT TERMS • 2-week paid trial period, then monthly engagement. • Either party may end the engagement with 10 calendar days written notice. • Schedule: 20 hours/week, flexible within UAE overlap hours. • Compensation: PHP 25,000–35,000/month based on experience.
Executive Assistant to Founder
IKAROS - Dubai-based brand (AI operations + experiences & events management) Cebu IT Park area (on-site at founder's condo office) + remote days Part-time, 28 hours/week ₱20,000–₱30,000/month depending on experience The Short Version I'm the founder and CEO of a small Dubai-based brand. I'm currently working remotely from Cebu and I need someone sharp, self-directed, and comfortable working directly with me, not buried in a department. This is a one-on-one role. You'd handle both personal and professional tasks, and the line between the two often blurs, because work is a lifestyle to me. If you need someone to tell you what to do every hour, this isn't the role. If you're the type who sees a problem and fixes it before anyone asks, keep reading. Schedule 3 days/week in-person - 4 hours per day at cowork space around IT Park 2 days/week remote - flexible hours, but responsive on chat Total: 28 hours/week The hours are flexible within reason. I care about output, not clock-watching. What You'd Actually Do Professional (IKAROS) • Manage my calendar, inbox, and follow-ups across multiple time zones (Dubai, Philippines, international clients) • Draft and send emails, messages, and light correspondence on my behalf • Organize and maintain files, folders, and documents (Google Workspace) • Coordinate with contractors, freelancers, and partners • Track deadlines, deliverables, and open items across active projects • Light research - competitor info, vendor pricing, event logistics, travel options • Help prepare proposals, reports, and client-facing documents Personal • Errands and coordination - appointments, bookings, deliveries, household logistics • Travel arrangements (flights, hotels, visas) • Bill payments and subscription management • Anything that takes time off my plate so I can focus on having a life 🤷🏻♂️ What I'm Looking For Must-haves: • Excellent written and spoken English - you'll be emailing clients and partners in the Middle East and internationally • Google Workspace proficiency (Docs, Sheets, Drive, Calendar, Gmail) • Strong organizational instincts - you don't lose track of things • Comfortable with ambiguity - I'll give you a goal, not always a step-by-step process • Discreet and trustworthy - you'll have access to sensitive business and personal information • Based in Cebu and able to come on-site 5 days/week Big pluses: • Experience working directly with a founder, CEO, or senior executive (not just in a team admin pool) • Familiarity with AI tools - ChatGPT, Claude, Gemini, or similar. I use AI heavily in my workflow and you'd benefit from being comfortable with it • Background in BPO, startup, or professional services environments • Proactive mindset - you flag issues, suggest improvements, and don't wait to be told Not required: • A degree in anything specific. I care about how you think and work, not your diploma. Why This Role • Direct exposure to running a multi-entity international business • You'll learn AI-powered workflows and modern operations tools • Small team, no bureaucracy, real responsibility from day one • Flexible schedule with a reasonable, respectful working relationship How to Apply Complete this application with a 3-mins one-way-interview: 1. A brief intro - who you are and why this caught your eye (keep it real, skip the cover letter template) 2. What makes you an ideal pick 3. Your expected salary within the posted range 4. When can you start *No agencies. Direct applicants only.
Digital & Creative Associate
ABOUT THE COMPANY IKAROS Intelligence LLC is an AI consultancy and technology company headquartered in Dubai. Nine service lines span AI strategy, training, public relations, digital advertising, corporate administration, personal assistance, UHNW concierge, technology and innovation, and remote workplace advisory. The company develops IKAROS COMMAND, a managed AI operations platform deployed to enterprise clients. IKAROS Intelligence is the sister company of IKAROS Experiences LLC (formerly IKAROS Events Organizing & Managing LLC), an events and experiences management company operating across the UAE and Saudi Arabia, working with institutional clients on cultural programming, talent booking, and venue operations. THE ROLE The Digital & Creative Associate is the visual voice of IKAROS across all channels. This role owns graphic production, social media presence, brand communications, and content output. You work directly with the Founder, translate strategic direction into visual assets, and maintain the brand system across every touchpoint. This is not a task-following role. You will receive priorities and context. What you produce, how you sequence it, and when you flag opportunities is on you. Performance is measured on improvement and impact, not hours logged. CORE RESPONSIBILITIES Graphic Design & Brand Production • Create social media graphics, proposal layouts, presentation decks, and marketing collateral aligned to IKAROS brand guidelines (black/gold/platinum palette, Montserrat/Inter typography). • Maintain and extend the brand asset library. Adapt templates for new contexts without diluting the system. • Produce event-specific visuals for IKAROS Experiences: talent cards, venue mockups, client-facing proposals. • Format documents, one-pagers, and pitch materials to a standard that signals institutional credibility. Social Media & Content • Plan, create, and schedule content across LinkedIn, Instagram, and other relevant channels for both IKAROS Intelligence and IKAROS Experiences. • Write captions and short-form copy in the IKAROS voice: direct, precise, never decorative. • Track engagement metrics, identify what performs, and adjust content strategy accordingly. • Source and adapt visual content: photography, generated imagery, brand illustrations. Communications & PR Support • Draft newsletters, press announcements, and client communications. • Coordinate with external PR contacts when required. • Maintain a consistent brand voice across all written output. TOOLS & PLATFORMS You will use these daily to receive tasks, collaborate on deliverables, and manage work across IKAROS projects. You must be proficient or willing to become proficient in: • Claude Cowork Projects • Canva, Figma, or Adobe Creative Suite for graphic production. • Google Workspace (Docs, Sheets, Slides, Drive). • Social media scheduling tools (Buffer, Later, or equivalent). • Basic video editing (CapCut, Premiere, or equivalent) is a plus. REQUIREMENTS • Based in the Philippines (Cebu preferred for periodic in-person syncs with the Founder). • Strong portfolio or samples demonstrating visual design ability. • Comfortable working with AI tools and adapting to new workflows quickly. • Written English at a professional standard. No grammar issues in client-facing work. • Self-directed. You identify what needs doing and do it before being asked. • Able to hold a brand system. Consistency matters more than creativity for its own sake. PERFORMANCE FRAMEWORK Your performance is not measured by tasks completed. It is measured by: • Impact: Did the work move something forward? Did engagement grow? Did a proposal land better? • Improvement: Are you better this month than last month? Are the outputs sharper? • Initiative: Did you identify and act on priorities beyond what was assigned? • Reliability: When something was committed, was it delivered on time and at standard? ENGAGEMENT TERMS • 3-month initial engagement, renewed monthly thereafter. • Either party may end the engagement with 10 calendar days written notice. • Schedule: 4 hours/day, 4 days/week. Specific days and hours agreed with the Founder. • Work products created during the engagement are owned by IKAROS Intelligence LLC.
Growth & Operations Associate
ABOUT THE COMPANY IKAROS Intelligence is an AI consultancy and technology company headquartered in Dubai. Nine service lines span AI strategy, training, public relations, digital advertising, corporate administration, personal assistance, UHNW concierge, technology and innovation, and remote workplace advisory. The company develops IKAROS COMMAND, a managed AI operations platform deployed to enterprise clients. IKAROS Intelligence is the sister company of IKAROS Experiences LLC (formerly IKAROS Events Organizing & Managing LLC), an events and experiences management company operating across the UAE and Saudi Arabia, working with institutional clients on cultural programming, talent booking, and venue operations. THE ROLE The Growth & Operations Associate is the engine behind business development, client operations, and executive support. This role drives the pipeline from lead identification to closed engagement, manages client relationships post-sale, and keeps the Founder's operational load clear so he can focus on strategy and high-value work. This is not an assistant role in the traditional sense. You are expected to think commercially, prioritize independently, and treat the business pipeline and client relationships as your responsibility. Performance is measured on improvement and impact, not hours logged. CORE RESPONSIBILITIES Research & Lead Generation • Identify and qualify potential clients for IKAROS Intelligence services and IKAROS COMMAND products. • Research target companies, decision-makers, and market opportunities across Asia, and international markets. • Build and maintain prospect lists using Apollo, LinkedIn, web research, and AI tools. Sales & Lead Conversion • Draft personalized outreach messages (email, LinkedIn, WhatsApp) aligned with IKAROS positioning. • Manage the sales pipeline: track conversations, follow up on time, update CRM/tracker. • Support proposal preparation: gather requirements, compile reference materials, coordinate with the Founder on pricing. • Schedule and coordinate sales calls, demos, and client meetings. Client Relations & Account Support • Serve as the first point of contact for ongoing client communications and requests. • Track deliverables, deadlines, and client satisfaction across active engagements. • Prepare client-facing status updates, meeting agendas, and follow-up summaries. • Escalate issues and flag risks to the Founder before they become problems. Executive Assistance & Operations • Manage travel bookings, accommodation, and logistics for the Founder and executive meetings. • Handle calendar coordination, appointment scheduling, and meeting preparation. • Process routine administrative tasks: document filing, invoice tracking, vendor coordination. • Research and prepare briefing documents for meetings, negotiations, and new opportunities. Marketing Support • Support email campaign execution and performance tracking. • Compile market intelligence, competitor updates, and industry news digests. • Assist with event logistics and vendor coordination for IKAROS Experiences projects. TOOLS & PLATFORMS You will use these daily to receive tasks, track progress, and collaborate across IKAROS projects. You must be proficient or willing to become proficient in: Claude Cowork Projects • Google Workspace (Docs, Sheets, Slides, Drive, Gmail, Calendar). • Perplexity, Apollo.io or equivalent prospecting/enrichment tools. • LinkedIn (Sales Navigator experience is a plus). • CRM systems (HubSpot, Pipedrive, or equivalent). • Basic project management (Asana, Notion, or equivalent). REQUIREMENTS • Based in the Philippines (Cebu preferred for periodic in-person syncs with the Founder). • Strong written and naturally spoken English. You will communicate with clients directly. • Comfortable working with AI tools and adapting to new workflows quickly. • Commercially minded. You understand that the goal is revenue and client retention. • Self-directed. You identify what needs doing and do it before being asked. • Detail-oriented with strong organizational skills. Nothing falls through the cracks. • Prior experience in sales support, virtual assistance, or business development is a plus but not required. PERFORMANCE FRAMEWORK • Your performance is not measured by tasks completed. It is measured by: • Did leads convert? Did client relationships strengthen? Did operations run smoother?Impact: • Are you better this month than last month? Is the pipeline healthier?Improvement: • Did you identify and act on opportunities or risks before being asked?Initiative: • When something was committed, was it delivered on time and completely?Reliability: ENGAGEMENT TERMS • 3-month initial engagement, renewed monthly thereafter. • Either party may end the engagement with 10 calendar days written notice. • Schedule: 4 hours/day, 4 days/week. Specific days and hours agreed with the Founder. • Work products created during the engagement are owned by IKAROS Intelligence LLC.
Volunteer Opportunity
Submit a 2 to 3 minutes on-way-interview video • Introducing yourself • Brief about the volunteering opportunity you'd like to perform • Describe your availability and commute needs