Executive Assistant to Founder

IKAROS - Dubai-based brand (AI operations + experiences & events management)

Cebu IT Park area (on-site at founder's condo office) + remote days

Part-time, 28 hours/week

₱20,000–₱30,000/month depending on experience

The Short Version

I'm the founder and CEO of a small Dubai-based brand. I'm currently working remotely from Cebu and I need someone sharp, self-directed, and comfortable working directly with me, not buried in a department. This is a one-on-one role. You'd handle both personal and professional tasks, and the line between the two often blurs, because work is a lifestyle to me.

If you need someone to tell you what to do every hour, this isn't the role. If you're the type who sees a problem and fixes it before anyone asks, keep reading.

Schedule

3 days/week in-person - 4 hours per day at cowork space around IT Park

2 days/week remote - flexible hours, but responsive on chat

Total: 28 hours/week

The hours are flexible within reason. I care about output, not clock-watching.

What You'd Actually Do

Professional (IKAROS)

• Manage my calendar, inbox, and follow-ups across multiple time zones (Dubai, Philippines, international clients)

• Draft and send emails, messages, and light correspondence on my behalf

• Organize and maintain files, folders, and documents (Google Workspace)

• Coordinate with contractors, freelancers, and partners

• Track deadlines, deliverables, and open items across active projects

• Light research - competitor info, vendor pricing, event logistics, travel options

• Help prepare proposals, reports, and client-facing documents

Personal

• Errands and coordination - appointments, bookings, deliveries, household logistics

• Travel arrangements (flights, hotels, visas)

• Bill payments and subscription management

• Anything that takes time off my plate so I can focus on having a life 🤷🏻‍♂️

What I'm Looking For

Must-haves:

• Excellent written and spoken English - you'll be emailing clients and partners in the Middle East and internationally

• Google Workspace proficiency (Docs, Sheets, Drive, Calendar, Gmail)

• Strong organizational instincts - you don't lose track of things

• Comfortable with ambiguity - I'll give you a goal, not always a step-by-step process

• Discreet and trustworthy - you'll have access to sensitive business and personal information

• Based in Cebu and able to come on-site 5 days/week

Big pluses:

• Experience working directly with a founder, CEO, or senior executive (not just in a team admin pool)

• Familiarity with AI tools - ChatGPT, Claude, Gemini, or similar. I use AI heavily in my workflow and you'd benefit from being comfortable with it

• Background in BPO, startup, or professional services environments

• Proactive mindset - you flag issues, suggest improvements, and don't wait to be told

Not required:

• A degree in anything specific. I care about how you think and work, not your diploma.

Why This Role

• Direct exposure to running a multi-entity international business

• You'll learn AI-powered workflows and modern operations tools

• Small team, no bureaucracy, real responsibility from day one

• Flexible schedule with a reasonable, respectful working relationship

How to Apply

Complete this application with a 3-mins one-way-interview:

1. A brief intro - who you are and why this caught your eye (keep it real, skip the cover letter template)

2. What makes you an ideal pick

3. Your expected salary within the posted range

4. When can you start

*No agencies. Direct applicants only.