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Intern Program Coordinator — Cebu
Job Description
A part-time gig role for a recent graduate or early-career professional who wants to own a real program, work directly with the founder of IKAROS, and build something that compounds.
About IKAROS
IKAROS is a Dubai-based experiences and events production house. We design and deliver cultural programming, training, and visitor experience operations for institutions, museums, and major destination clients across the GCC, Asia, and the Philippines.
We are setting up our Cebu internship program to bring early-career talent into our work. This role is the person who runs that program.
The Role
Coordinate the IKAROS internship program in Cebu. Build relationships with university OJT and practicum offices. Source and screen candidates for our intern openings. Handle onboarding logistics and program documentation. Keep the operation running cleanly while the founder focuses on production and clients.
This is output-based, not hours-based. You set your own schedule. You report on what you delivered, not when you sat at your desk.
The Engagement
•Structure. Per-scope gig, not employment.
•Commitment. Approximately 20 hours per week when active on a scope.
•Payment. 20% upfront on scope agreement, 80% on completion against acceptance criteria.
•Continuity. Scope by scope. Strong work earns the next scope. No fixed contract length.
You invoice per scope. You use your own laptop, set your own schedule, and remain free to take other clients. The structure rewards delivery and respects your time.
How Each Scope Works
•Scope agreement. Deliverables, timeline, fee, and acceptance criteria are agreed in writing before any work begins.
•20% upfront. Paid on agreement. This is your signal to begin.
•Execution. You work to the agreed deliverables on your own schedule, with founder access for questions and check-ins as needed.
•Acceptance. On completion, you submit deliverables. The founder reviews against the pre-agreed acceptance criteria. Revisions, if any, are scoped and addressed.
•80% on acceptance. Once the scope meets the agreed criteria, the remaining 80% is released.
•Next scope. If the work is good, the next scope is offered. If either side wants to pause, the relationship pauses cleanly with no obligations on either end.
What You Will Do
•Reach out to Cebu universities. Coordinate with OJT and practicum offices at USC, UC, UP Cebu, USJ-R, and other partner schools. Build the relationships that bring qualified interns into the IKAROS pipeline.
•Source and screen candidates. Run the recruitment process for IKAROS intern roles across events, marketing, multimedia, and operations. Filter, shortlist, and present to the founder.
•Coordinate onboarding. Set up new interns with the right access, documents, and brand orientation. Make their first week feel intentional.
•Maintain CHED-compliant documentation. Internship plans, evaluations, and terminal reports. Aligned with CHED Memorandum Order No. 104, s. 2017.
•Report monthly. One short report each month on pipeline, placements, university progress, and what is or is not working.
Who You Are
•Recent graduate or 0 to 2 years of experience. A degree in Psychology, Human Resources, Business, Communication, or a related field.
•Cebu-based. Comfortable working remotely with occasional campus visits and meetings.
•Strong written English. Most of your work is correspondence with university coordinators and candidates. The writing has to land.
•Self-directed. No daily check-in. You manage your own time and report on outcomes.
•Curious and direct. You ask before assuming. You write clearly. You do not need to be told twice.
Bonus Signals
•You completed your own OJT in the last two years.
•You were active in a campus organization or student council.
•You have a friend or contact at a Cebu university OJT office.
•You have worked in events, hospitality, or media before, even briefly.
What You Get
•IKAROS on your CV. A Dubai-based experiences and events production house with regional reach.
•Direct mentorship from the founder. Flat reporting line. No middle layer between your work and the person who will sign off on it.
•Real ownership. You build the program. Decisions are yours to recommend and shape, not just to execute.
•Flexibility on your terms. Roughly 20 hours per week when active on a scope, set on your own schedule. Compatible with another role, postgraduate study, or a parallel gig.
•Clean payment terms. 20% upfront, 80% on acceptance. No chasing invoices. No mid-project ambiguity.
•A real path forward. Strong delivery on early scopes leads to bigger scopes, recurring engagements, and consideration for paid full-time roles as IKAROS Cebu scales. References for any direction you take next.
How to Apply
Four steps. Designed to respect your time and ours.
•Step 01. Submit your application. Fill the form below. CV, basic details, and a three-sentence note on why this gig.
•Step 02. Record a one-way video. Four short questions, six minutes total. Record on your phone or laptop and submit a Loom, YouTube unlisted, or Google Drive link.
•Step 03. Founder review. The founder personally reviews every submitted video within 72 hours. Shortlisted candidates are invited to a live call.
•Step 04. Live conversation. A 30-minute video call with the founder. One round, no panel interviews. Decisions made within 48 hours after the call.
Your One-Way Video
Record one continuous video answering all four questions. State the question number before each answer. Total time should be under seven minutes.
•01. Introduce yourself in 60 seconds. Who you are, what you have studied, and what kind of work energizes you.
•02. Walk us through one project, event, or program you have personally owned from start to finish. What was the goal, what did you do, what was the outcome. (90 seconds)
•03. Imagine you are reaching out to a Cebu university OJT coordinator you have never met before, on behalf of IKAROS. What is your first message and why. (90 seconds)
•04. Why this gig, at this stage of your career. Be honest. The corporate answer is not the one we are looking for. (90 seconds)
Questions Candidates Often Ask
•Is this remote or in-office? Remote-first. You work from wherever suits you. Occasional in-person visits to university campuses or to meet IKAROS staff in Cebu when a scope requires it.
•How are scopes and fees decided? Each scope is agreed in writing before work begins. The deliverables, the timeline, the fee, and the acceptance criteria are all defined upfront. No surprises on either side.
•What does acceptance criteria mean in practice? Specific, observable conditions that must be met for a scope to count as complete. For example, a university outreach scope might define acceptance as: signed MOA pipeline tracker submitted, three documented outreach emails sent, and one recorded follow-up call. Acceptance is verified by the founder against the agreed list, not by feel.
•How does the 20 / 80 payment work? 20% of the scope fee is paid on agreement, before work begins. The remaining 80% is paid on acceptance, once the deliverables meet the agreed criteria. You invoice IKAROS at each milestone.
•How many hours per week is realistic? Around 20 hours per week when actively engaged on a scope. The work is output-based, so what matters is the deliverables, not the time at your desk. Some weeks will be lighter, others heavier as scopes progress.
•Why is this per-scope and not a regular job? IKAROS Cebu is at an early stage. The per-scope structure lets us bring someone in cleanly, with clear deliverables and clear acceptance, without committing either side to a long-term arrangement before it is the right fit. Strong contributors move into recurring scopes and, in time, paid full-time roles as the company scales.
•Do I need experience to apply? No. This role is designed for recent graduates or early-career candidates with up to two years of experience. Track record matters less than how you approach work. Clear thinking, written English, and ownership are the signals.
•What if I do not have a Loom or video tool? Loom is free and takes 30 seconds to set up. You can also record on your phone and upload to YouTube as unlisted, or to Google Drive with a shareable link. Any of these works.
•When does the first scope start? Typically within one week of signing. The first scope is usually small, around two to three weeks of work, designed to let both sides see if the fit is right before larger scopes follow.
Your Application
Fill in your details below and record your video interview.